Inspections are a part of life in healthcare facilities management, whether it’s the Joint Commission, your local AHJ, or internal audits tied to risk or reimbursement. And while every organization handles them a little differently, one thing is consistent: inspections go smoother when your data is organized, accessible, and accurate.
That sounds simple. But in practice, it’s a challenge. We talk to healthcare FM teams who are still juggling multiple systems (or paper binders) to track equipment, maintenance, and space information. When it’s time for an inspection, pulling together the required data becomes an all-hands scramble.
Some common gaps we’ve seen include:
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Equipment data that’s outdated or missing preventive maintenance history
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Drawings that don’t reflect recent renovations
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Difficulty tracking space types or departmental assignments
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Limited documentation on work orders or compliance tasks
All of these issues can raise red flags even when the facilities team is doing everything right operationally.
At IMAGINiT, we work with healthcare organizations to build a more reliable foundation for inspections. That means:
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Getting all assets and building data in one place
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Setting up workflows that log activity automatically
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Making it easier to generate reports or pull documentation on demand
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Supporting digital floor plans that align with the data
The goal isn’t just to pass the next inspection; it’s to make them less stressful and more predictable.
If your team is spending too much time prepping for audits or scrambling for data during a walkthrough, we’d be happy to talk about how we can help. Contact us.
